How to Plan the Perfect End-of-Summer Corporate Event

As the summer draws to a close, many companies look for ways to celebrate the season and bring their teams together. An end-of-summer corporate event is a great way to do just that. Whether it’s for employee appreciation, team building, or simply a chance to relax before the busy fall season, this type of event can leave a lasting impression. In this article, we’ll walk you through the steps to plan the perfect end-of-summer corporate event that your team will talk about for months.

1. Set Clear Objectives for the Event

Before you start planning your event, it’s important to establish what you want to achieve. Do you want to build team morale, celebrate achievements, or provide a fun escape from work? Setting clear objectives will guide your decision-making process throughout the planning. Here are some potential goals for your end-of-summer event:

• Celebrate company milestones or employee achievements
• Boost team morale and motivation
• Encourage networking and collaboration across departments
• Provide an opportunity for relaxation and fun

Once you have your goals in mind, everything else – from the venue to the entertainment – can be aligned with these objectives.

2. Choose a Suitable Venue

The venue you select will set the tone for the event. Consider whether your event will be held indoors or outdoors. If you’re opting for an outdoor gathering, take into account weather conditions and have a backup plan in case of rain. Popular venue options include:

• Outdoor gardens or parks
• Beachfront venues or lakeside resorts
• Rooftop bars or patios
• Hotel banquet halls or conference centers

When selecting a venue, ensure that it has the necessary facilities and enough space for your guest list. Don’t forget to factor in accessibility, parking, and transportation options for your attendees.

3. Plan Engaging Activities

One of the highlights of any corporate event is the entertainment. For your end-of-summer event, the activities should be fun, engaging, and inclusive for everyone. Here are a few entertainment ideas to consider:

• Team-building games: Plan activities that encourage employees to work together. From outdoor scavenger hunts to friendly competition games, team-building activities can help strengthen relationships among colleagues.
• Live entertainment: Hire entertainment that will wow your guests. A comedy hypnotist show can be an exciting addition that will have everyone laughing and interacting. Jesse Lewis, a well-known comedy hypnotist, offers a unique and memorable performance that will leave your team talking about it long after the event.
• Relaxation zones: Create spaces where employees can unwind, such as a lounge area with comfortable seating, or even a spa area for massages and stress relief activities.
• Themed photo booths: A themed photo booth can be a fun and interactive way for employees to capture memories from the event. Consider incorporating props related to the end-of-summer theme, such as sunglasses, beach balls, and sun hats.

When planning your activities, ensure they align with the objectives of the event and are tailored to the preferences of your employees.

4. Catering and Refreshments

Good food is essential for any corporate event. For an end-of-summer event, consider offering light, fresh, and seasonal options that reflect the time of year. Think summer salads, grilled meats, fruit platters, and refreshing drinks like lemonade and iced tea.

If your event will include alcohol, consider offering a signature cocktail or two. Make sure there are options for non-drinkers, such as mocktails or fruit juices. Be sure to accommodate any dietary restrictions or preferences among your guests, offering vegetarian, vegan, or gluten-free options as needed.

5. Set a Relaxed and Fun Atmosphere

The goal of an end-of-summer corporate event is to provide a fun and relaxing environment. To achieve this, focus on creating an atmosphere where employees can unwind and enjoy themselves. Here are a few tips:

• Use seasonal décor: Incorporate summer-themed decorations such as tropical flowers, palm leaves, and fairy lights. This will help set the mood and create a festive environment.
• Choose a laid-back dress code: Encourage guests to wear casual, summer-inspired attire. This will help your team feel more at ease and allow them to fully enjoy the event.
• Music: Choose background music that enhances the atmosphere without overpowering conversation. A mix of upbeat and mellow tunes will help maintain a relaxed vibe throughout the event.

6. Send Invitations and Keep Communication Clear

Once the details of the event are in place, it’s time to send out invitations. Be sure to send invitations well in advance so that your employees have plenty of time to RSVP. Include important details such as the event date, time, location, dress code, and any additional instructions.

If you’re planning the event during work hours, be clear about whether the event is mandatory or optional. Also, be sure to send reminders closer to the event date so employees are well-informed and excited for the celebration.

7. Consider Adding a Giveback Element

While the event is meant to celebrate your team, it can also be a great opportunity to give back to the community or a cause. Consider organizing a small charity drive, where employees can donate items or funds to a local charity. Alternatively, you could use the event to recognize a nonprofit organization your company supports.

This gives the event a sense of purpose and helps create a positive impact while still fostering a fun and engaging environment.

Conclusion

Planning the perfect end-of-summer corporate event requires attention to detail, thoughtful consideration of your team’s preferences, and a commitment to creating a fun and memorable experience. By choosing the right venue, offering engaging activities, and providing delicious food and drinks, you’ll ensure that your event is a success. Don’t forget to include entertainment like a comedy hypnotist show, which can add an element of surprise and excitement to your celebration.

Want to make your event even more unforgettable? Book a comedy hypnotist show for your next corporate event, and give your team an experience they’ll never forget!